By the SightShield team · · 3 min read
Many people, many vehicles
A busy warehouse around Bangalore — in Hoskote, Nelamangala, Bidadi or along the airport road — sees dozens of trucks and hundreds of people a day: staff, loaders through contractors, drivers and cleaners from transporters, vendors and visitors. Most losses involve someone who was allowed in. Controlling who can be where, and recording vehicles and loads, prevents both theft and disputes.
Zones and who may enter
| Zone | Who | Control |
|---|---|---|
| Gate and yard | Everyone, after registration | Guard, boom barrier, gate cameras |
| Driver waiting area | Drivers and cleaners | Kept outside the storage area with facilities |
| Docks | Assigned dock staff and the vehicle’s driver only | Dock supervisor, cameras at each bay |
| Storage floor | Warehouse staff and loaders | Face or card access; drivers not allowed |
| High-value cage | Named staff only | Separate access, camera, audit log |
| Office and server room | Admin and IT | Access control |
Driver registration
- Record driver name, licence, phone, transporter, vehicle number and photo at the gate.
- Link the vehicle to its gate pass, invoice or appointment.
- Give the driver a pass that shows which dock and waiting area they may use.
- Keep drivers in a waiting area with seating, water and toilets, out of the storage floor.
- Record exit time and seal number on outbound trucks.
Staff and contractor access
Face recognition at the staff entrance records attendance and controls access in one step, and contractor workers can be tagged by agency for headcount and billing checks. Separate access for the high-value cage, returns area and office keeps sensitive areas limited to named people.
Contract labour attendance →Vehicles at the gate
- Boom barrier with guard control or ANPR for regular fleet vehicles.
- Cameras capturing number plate, driver and load at entry and exit.
- Weighbridge integration where used, with camera snapshots on weighment slips.
- A one-way traffic plan in the yard to reduce accidents.
Docks
Assign each vehicle a dock, record the dock door, truck and cartons on camera, and time-stamp loading against the dispatch document. This settles short-shipment claims quickly and discourages extra cartons being slipped onto trucks.
Stopping losses at dispatch →Common gaps
- Drivers wandering onto the storage floor to “help” load.
- Paper gate registers with illegible entries.
- Contractor workers sharing ID cards.
- No record linking a truck to its seal number and invoice.
A day at the gate, step by step
- Truck arrives; guard checks the appointment or documents and photographs the driver and licence.
- Gate camera records the plate and load; the boom barrier opens.
- Driver parks in the yard and waits in the driver lounge.
- Dock supervisor calls the vehicle to its assigned dock; loading is filmed.
- Seal number and documents are recorded; the truck exits past the gate camera.
An example
A 1.5 lakh sq ft e-commerce warehouse near Hoskote moved driver registration to a tablet at the gate with photos and licence scans, built a driver lounge outside the fence, and fitted face access at the staff gate and the high-value cage. Gate cameras capture plates and drivers, and dock cameras are time-synced with the warehouse system. Unexplained stock losses fell, and transporter disputes are now settled with a clip and a gate log.
Plan it with us
We install access control, gate systems, CCTV and attendance for warehouses and design zones and procedures with your operations team.
Security for warehouses and logistics →Quick answers
Should truck drivers be allowed inside the warehouse?+
Generally no. Keep them in a waiting area and at their assigned dock only.
What should be recorded at the gate?+
Driver details and photo, vehicle number, transporter, documents, times and seal numbers.
How can contractor loaders be controlled?+
Face attendance tagged by agency, access only to working zones, and headcount checks against bills.
Do warehouses need ANPR?+
It helps for regular fleet vehicles; others can be logged by guards with gate cameras.
How do cameras help with transporter disputes?+
Dock and gate footage time-stamped with documents shows what was loaded and when.